KySTE Exhibitor Services

Please use the information and links below to plan your exhibitor participation in the KySTE Conference.  If you are looking for something and are having trouble locating it, please contact Exhibit Management at or 850-385-3595.  We are here to help you!

    • Dates & Location
      The 2018 KySTE Annual Conference will be held March 7-9  in Louisville, KY at the Galt House Hotel (please note exhibits are on the 7th & 8th only.)  We expect approximately 1,600 educators in attendance, including representative from most Kentucky school districts and many private and parochial schools. KySTE provides an excellent opportunity for vendors to meet administrators and educators from Kentucky schools to share the latest advances in educational technology.


  • Booth Package
    Booth fees are $800 for in-line booths and $900 for corner booths. All 10’x10′ booth package include one skirted 6′ table, two chairs, booth and aisle carpeting, wireless internet, back and side drapes, one waste basket, and one company ID sign. Note: Booths 1 through 27 in the Clements Room and the connecting hallway are only 8’deep x 10’ wide.  In addition, booths 8-27 are considered prime locations and the booth fee is $900 (the same as corner booths.)  Exhibitors will also receive dedicated time with attendees, and six complimentary name badges for your booth personnel. Conference Sponsors will receive additional recognition and benefits.


  • Official Show Decorator
    Tentative:  George Fern Company will serve as the official show decorator for KySTE.  You can order any additional materials or arrange for shipping on Fern’s website at beginning approximately 60 days before the conference.


  • Hotel, Travel & Parking Information
    The Galt House will serve as the conference host hotel. Reservations can be made online or by contacting the Galt House directly at 502-589-5200 or 1-800-The-Galt.   Online reservations will be available soon through PassKey.   Please either use PassKey or the Galt House directly for reservations.  The Galt House is located at 140 North Fourth Street, Louisville, KY.



  • Electrical Service
    Electrical service is not provided with the booth package, and must be ordered separately.  However  most exhibitors order electrical service when reserving a booth.  If you’re not sure if you have ordered electrical service for your booth, please contact show management at or 850-385-3595 to check on the status of your electrical order.  Electrical service is an additional $100, and must be ordered in advance.



  • Internet and Audio Visual Rentals
    Internet, telecommunications, and computer & equipment rental services will be handled this year by the Galt House.  Please see their order form for pricing informationWireless internet service is provided at no cost, but should not be depended on for high bandwidth applications.



  • Schedule for Exhibit Hall (tentative)


Wednesday, March 7
8:00 am-4:00 pm Exhibitor Move-In
4:00 pm – 6:00 pm Grand
Opening of Exhibit Hall & Reception in Exhibit Hall  (please plan to staff your booth for the grand opening)

Thursday, March 8
7:30 am-8:30 am Continental Breakfast in Exhibit Hall
8:00 am-4:00 pm Exhibits Open to Attendees
4:00 pm-9:00 pm Exhibitor Move-Out

Friday, March 9
(no exhibits on Friday)











Professional Meeting Planning